Administrative Assistant

Location:  

Nairobi, KE, 254

About Epiroc

Epiroc is a multinational company with a presence in 150 countries, which with innovative technology, develops and provides safe and state-of-the-art equipment, such as drilling machinery and construction tools for use in surface and underground mining. It also offers world-class after-sales services and solutions for automation, digitalization and electrification.

Life at Epiroc

By joining our team, you will be part of a group of knowledgeable and helpful colleagues who live by our core values: collaboration, commitment and innovation. The work environment in the mining and construction industries presents unique and interesting challenges that you will not find in other industries. Our culture is characterized by care for work-life balance, professional development, global professional opportunities, and an epic benefits package.

Mission

To provide efficient administrative and operational support, ensuring smooth office functions, seamless communication, and a welcoming environment for employees, customers, and visitors.

Main Duties & Responsibilities:

• Effectively answer and direct phone calls to the correct department.
• Welcoming and assisting visitors. Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person.
• Preparing documents for meetings. Arrange and coordinate meetings, take and maintain meeting minutes, distribute company correspondence.
• Maintain office equipment. Unsure office equipment is in proper working condition, ordering new office equipment, maintain office supplies and manage inventory.
• Provide general support to managers, employees and visitors. Provide information by answering questions and requests, provide administrative support to ensure operational efficiency.
• Organize Company events such as seminars and business conferences when required.
• Prepare and Organize schedule for air tickets and hotel booking for guests and employees as required.
• Prepare invoices for payments, create purchase requisition.
• Making sure all the office/plant is always clean, take charge of the cleaners in the office.
• Perform other administrative duties as required to support the mission and function of the company

Competences, Skills & Experience:

• Strong verbal communication skills
• Ability to handle complex and confidential information professionally
• Excellent interpersonal skills
• Multitasking capabilities
• Customer Satisfaction

Educational Qualifications:

• Bachelor’s degree related to Business Administration / Management or Human Resources Management

Closing Date: 01 April 2025

Epiroc is committed to protecting your privacy and ensuring we maintain a diverse and inclusive culture. To prevent any possible unconscious bias, please remove any personal/identifiable information e.g., photo, ID number, address, date of birth from your application.

Epiroc is a global productivity partner for mining and construction customers, and accelerates the transformation toward a sustainable society. With ground-breaking technology, Epiroc develops and provides innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. The company also offers world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Epiroc is based in Stockholm, Sweden, had revenues of more than SEK 60 billion in 2023, and has around 18 200 passionate employees supporting and collaborating with customers in around 150 countries. Learn more at www.epirocgroup.com.